The organizer's toolkit
Event planning templates, ready for your team.
Practical templates for the program, your partners, and the front desk. Download a copy and make it fit your event.
Free downloads · No signup required
- Program & production
Conference run-of-show template
Give the people running the room one shared sequence: what happens, who owns it, and what needs to be ready before the next cue.
- 12 example production cues
- Owners, dependencies, and fallbacks
- Planned and actual timing fields
- Sponsors & exhibitors
Sponsor deliverables tracker
Turn each sponsor commitment into a task with an owner, a deadline, and evidence that it was delivered.
- 8 sample deliverables
- Asset and approval deadlines
- Proof-of-delivery and follow-up fields
- Arrival & event day
Event check-in checklist
Prepare the desk, brief the crew, and give exceptions somewhere to go before the first attendee arrives.
- 18 editable preparation tasks
- Suggested timing and owner roles
- Completion criteria for each task
Built to be adapted.
Each download is a CSV file you can open in Excel, Google Sheets, or another spreadsheet app. Start with the examples, assign your owners, and replace the sample timing with your own. The guides explain how to put each template to work.